eProcurement

Ensure full visibility and control over all your spend

SoftCo eProcurement ensures a quick and efficient purchasing process for all operational spend, in full compliance with your organization’s procurement policies. Organizations typically manage three different types of spend – capital spend, recurring spend and operational spend. SoftCo eProcurement streamlines each of these spend categories.

Vendor catalogs and shopping lists are maintained and the powerful vendor punch-out functionality allows the selection of products directly from your vendors’ website and population directly back into your SoftCo shopping cart. Requisition templates create re-usable shopping lists for continuous use.

The solution’s pre-approved spend functionality allows seamless drawdown on pre-approved/capital budgets for projects with agreed preferred vendors. For recurring spend such as subscriptions, leasing, rent and utilities, SoftCo eProcurement provides a contract PO to all vendors referencing the agreed installment/payment plan as per the agreed contract/subscription.

With SoftCo eProcurement you:

  • Ensure compliant spending for all spend categories.
  • Purchase from a catalog of items from preferred vendors.
  • Select products from vendors’ websites into the SoftCo shopping cart.
  • Create re-usable shopping lists with requisition templates.
  • Approve requisitions ‘on-the-go’ via browser, mobile device or email.
  • Drawdown on pre-approved budgets for spend with preferred vendors.
  • Procure, approve and manage contract spend.
  • Provide vendors contract PO’s with agreed installment/payment plans.

How does SoftCo eProcurement work?

eProcurement Catalog

Transform purchasing via an intuitive catalog and Vendor punch-out.

Automate Regular Spend

Convert requisitions for regular purchases into re-usable shopping lists.

Contract and Pre-Approved Spend

Seamless automation of agreed contracts and pre-approved budgets.

Requisition Approval Workflow

Accelerate the order and approval process with automated PO’s and email sign-off.

Visibility and Control

Manage SoftCo and ERP generated orders in one place.

Real-time Reporting / AI Analytics

Powerful dashboards reduce costs, manage risk and evaluate Vendor performance.

Transform your purchasing experience

  • eProcurement Catalog

    SoftCo eProcurement presents an intuitive ‘Amazon-like’ catalog experience, complete with pre-loaded items to purchase from preferred vendors.

  • Vendor Punch-Out Function

    Powerful ‘punch-out’ functionality within eProcurement catalogs enables seamless selection of products from preferred vendors’ websites that populates directly back into your SoftCo shopping cart for approval.

  • Requisition Templates

    SoftCo eProcurement converts your requisitions for regular purchases into re-usable shopping lists, for quick re-ordering when needed. Multi-row requisitions are imported via spreadsheet with a single click.

  • Contract POs

    SoftCo eProcurement provides a contract PO to all of your vendors, referencing the agreed installment/payment plan as per the agreed contract/subscription.

  • Pre-Approved Spend

    SoftCo eProcurement enables a seamless drawdown on pre-approved budgets and the generation of purchase orders for spend with your preferred vendors, without delay. Department budgets are not exceeded and spend with your vendors is controlled.

Accelerate your order and approval process

  • Approval Process

    Default approval routes are assigned to requisitions based on defined rules and templates. Each approver receives a notification for signoff.

  • Email Approval

    SoftCo eProcurement accelerates your requisition approval process through the availability of one-click email approval, from any device, for all your business users.

  • Automated PO Creation

    SoftCo eProcurement automatically generates purchase orders and routes them to your preferred vendor, once the requisition has been approved. Customized purchase orders are built to reflect your organization’s unique branding.

Manage your SoftCo and ERP generated orders in one place

  • Control

    SoftCo eProcurement provides visibility and control over all PO’s within your organization, including orders generated within your ERP system.

  • PO Vendor Notification

    Vendors are instantly notified when you submit a purchase order, both through their SoftCo vendor portal and via automatic email.

  • Vendor Order Confirmation

    SoftCo eProcurement provides visibility over the status of your purchase orders allowing your vendors to confirm acceptance of your orders through their SoftCo Vendor portal.

  • Receipting

    Once you have received delivery of orders from your vendor, SoftCo eProcurement confirms delivery by ‘Goods Receipting’ them directly within SoftCo eProcurement.

Gain visibility and insights into your organizational spend

  • View Spend Categories

    SoftCo eProcurement delivers a range of intuitive real-time analytics and reporting dashboards, presenting key spend metrics including your spend vs budgets, location or vendor.

  • Optimize Spend

    SoftCo eProcurement dashboards unlock opportunities to reduce costs, manage risk, evaluate vendor performance and optimize your buying power. Through evaluating your vendors’ performance you can consolidate your vendor spend by identifying those with preferential pricing that deliver cost savings and a clear return on investment.

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Find out what SoftCo can do for your business.

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