Ensure full visibility and control over all your spend
SoftCo eProcurement ensures a quick and efficient purchasing process for all operational spend, in full compliance with your organization’s procurement policies. Organizations typically manage three different types of spend – capital spend, recurring spend and operational spend. SoftCo eProcurement streamlines each of these spend categories.
Vendor catalogs and shopping lists are maintained and the powerful vendor punch-out functionality allows the selection of products directly from your vendors’ website and population directly back into your SoftCo shopping cart. Requisition templates create re-usable shopping lists for continuous use.
The solution’s pre-approved spend functionality allows seamless drawdown on pre-approved/capital budgets for projects with agreed preferred vendors. For recurring spend such as subscriptions, leasing, rent and utilities, SoftCo eProcurement provides a contract PO to all vendors referencing the agreed installment/payment plan as per the agreed contract/subscription.
Transform purchasing via an intuitive catalog and Vendor punch-out.
Convert requisitions for regular purchases into re-usable shopping lists.
Seamless automation of agreed contracts and pre-approved budgets.
Accelerate the order and approval process with automated PO’s and email sign-off.
Manage SoftCo and ERP generated orders in one place.
Powerful dashboards reduce costs, manage risk and evaluate Vendor performance.
SoftCo eProcurement presents an intuitive ‘Amazon-like’ catalog experience, complete with pre-loaded items to purchase from preferred vendors.
Vendor Punch-Out Function
Powerful ‘punch-out’ functionality within eProcurement catalogs enables seamless selection of products from preferred vendors’ websites that populates directly back into your SoftCo shopping cart for approval.
SoftCo eProcurement converts your requisitions for regular purchases into re-usable shopping lists, for quick re-ordering when needed. Multi-row requisitions are imported via spreadsheet with a single click.
SoftCo eProcurement provides a contract PO to all of your vendors, referencing the agreed installment/payment plan as per the agreed contract/subscription.
SoftCo eProcurement enables a seamless drawdown on pre-approved budgets and the generation of purchase orders for spend with your preferred vendors, without delay. Department budgets are not exceeded and spend with your vendors is controlled.
Default approval routes are assigned to requisitions based on defined rules and templates. Each approver receives a notification for signoff.
SoftCo eProcurement accelerates your requisition approval process through the availability of one-click email approval, from any device, for all your business users.
Automated PO Creation
SoftCo eProcurement automatically generates purchase orders and routes them to your preferred vendor, once the requisition has been approved. Customized purchase orders are built to reflect your organization’s unique branding.
SoftCo eProcurement provides visibility and control over all PO’s within your organization, including orders generated within your ERP system.
PO Vendor Notification
Vendors are instantly notified when you submit a purchase order, both through their SoftCo vendor portal and via automatic email.
Vendor Order Confirmation
SoftCo eProcurement provides visibility over the status of your purchase orders allowing your vendors to confirm acceptance of your orders through their SoftCo Vendor portal.
Once you have received delivery of orders from your vendor, SoftCo eProcurement confirms delivery by ‘Goods Receipting’ them directly within SoftCo eProcurement.
View Spend Categories
SoftCo eProcurement delivers a range of intuitive real-time analytics and reporting dashboards, presenting key spend metrics including your spend vs budgets, location or vendor.
SoftCo eProcurement dashboards unlock opportunities to reduce costs, manage risk, evaluate vendor performance and optimize your buying power. Through evaluating your vendors’ performance you can consolidate your vendor spend by identifying those with preferential pricing that deliver cost savings and a clear return on investment.