Ease the paper headache and pay as you go
Outsourcing of business processes provides effective solutions for the management of workflows and documents. SoftCo's solutions allow employees spend less time devoted to labour-intensive tasks such as the re-keying of data or handling paper documents. SoftCo Outsource removes the internal process issues and state of the art documentation scanning, indexing, archiving and retrieval facilities mean that bulky files no longer need to consume valuable floor space. Documents become intelligent available digital assets.
Leading document management software and solutions can be implemented in an outsourced environment where supplier invoices, signed application forms, financial agreements, legal documents, proof of delivery and many other paper documents need to be captured, stored and accessed as part of a company's day to day operation. Enterprise Document Management systems manage that process effectively. However, there is a significant investment required in terms of financial and personnel resources to implement an in-house system.
SoftCo Outsource is a cost effective solution that enables organizations to improve and increase information process efficiencies whilst significantly reducing operating costs. SoftCo Outsource is part of Ireland's largest Document management supplier. We provide an affordable end to end service that collect, scan and index paper-based documents and transforms them from a static storage and retrieval headache into a dynamic information resource.The monthly service fee incorporates SoftCo's award winning browser based Document Management engine, utilised by over 800 organisations globally.
How it Works
- Documents are prepared by the customers in special boxes provided by SoftCo which clearly identify the unique document and collection details
- SoftCo Outsource collect the documents at a pre-defined time. All boxes of documentation received are logged in a receivables register and placed in our central secure storage area. Our facility has 24 hour security.
- SoftCo staff prepares all documents prior to scanning (such as removal of staples). The scan operator logs the date and location of the batch of documents about to be scanned into a quality control spreadsheet.
- The batch will then be scanned, indexed based on the agreed fields and reconstructed in the same order and fashion as it was received.
- All documents undergo a separate quality assurance process to ensure the required accuracy levels are achieved.
- In some instances where the documents are customer related, SoftCo Outsource will process the documents directly to the customer.
- The documents and a backup CD containing all the images and index data are returned to the customer.
- SoftCo provides 2 unique options to retrieve the documents:
- As part of the monthly service fee, SoftCo Outsource will install our SoftCo web browser based retrieval engine in the company's location. Documents are uploaded after scanning and can be retrieved by multiple users simultaneously
- SoftCo Secure uses the same powerful technology deployed as an ASP (application service provider) service whereby we manage your documents centrally allowing multiple user secure access over the Internet (see panel)
Download Outsource datasheet in PDF
For more information, contact us now