ECM

SoftCo ECM

SoftCo Enterprise Content Management (ECM) provides capture, document, and workflow management to automate a wide range of processes within organizations. SoftCo solutions can be delivered on-premise or on-demand, via the cloud. As SoftCo is a partner of Amazon Web Services and is fully ISO27001 compliant, document delivery is accessible 24/7, and storage and archival is conformant to business and regulatory requirements. SoftCo Connect seamlessly integrates SoftCo ECM with all finance systems, databases, and line-of-business applications.

Capture

Many organizations have difficulties collating numerous documents in various different formats, and integrating these documents with third-party systems. SoftCo ECM eliminates the need to print, scan, and manually key information by capturing documents in various formats (paper, email, PDF, XML, EDI, etc.) from an array of devices. ECM technology captures documents and utilizes Intelligent Character Recognition (ICR) technology to automatically extract data. 100% electronic and accessible 24/7, ECM is fully compatible with Microsoft Office applications, including Word, Excel, and Outlook. ECM also enables bidirectional integration with the organization’s existing line-of-business applications.

Workflow

SoftCo Workflow delivers full, high-end workflow and business process automation that is completely integrated with existing systems – with users, roles, access control, client applications, APIs, and documents. SoftCo delivers superior workflow functionality including dynamic rules verification and a comprehensive rules engine to support the most complex of processes. In organizations, it is difficult to manage processes and route tasks to appropriate people accurately and in a timely manner. The workflow can be configured according to a myriad of business rules and complexities to suit the organization, making it easier for management for ensure that tasks are completed effectively.

Compliant Archive

Organizations are under increasing pressure to adhere to business and regulatory requirements in order to protect sensitive information. SoftCo StorLife is a software-only Content Addressed Storage (CAS) solution that simplifies the management and protection of critical information over its entire lifecycle. SoftCo StorLife provides the fast online performance of magnetic disk, scalability, resilience, and assured content authenticity. Single-Instance Storage (SIS) ensures that content is never duplicated, and policies can be set to determine the lifetime of specific document types.

Integration

SoftCo ECM integrates with all major finance and HR applications, business databases, and ERP systems including SAP, Oracle, Microsoft Dynamics, JD Edwards, Lawson, and Exchequer, via a standard adaptor. SoftCo tools enable efficient bidirectional ERP integration and allow the transfer of documents in any file format including PDF, XML, EDI and others. The provision of real-time information enables finance, HR, and other functions to carry out value-added work, and produce insightful metrics and reports that are meaningful to management. Integration results in increased processing speed, full visibility, and the provision of accurate data for better reporting and decision-making.

Analytics

ECM facilitates reporting between SoftCo and line-of-business applications, enabling management to measure performance and present KPIs that are important to the organization in an accessible dashboard. The provision of real-time information enables the finance, HR, and other functions to focus on value-added work, and produce relevant metrics and reports that are meaningful to management. With the provision of accurate and timely data, employees are equipped to become more strategic, decision-makers within the organization.

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